CITY OF BELLBROOK, OHIO

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Public Records

The Ohio Public Records Act details how to request public records, but also excludes certain public records from disclosure. Any person may request to inspect or obtain copies of public records from the City of Bellbrook by making a public records request to the City. Public records requests for records held by the City of Bellbrook Police Department and the City of Bellbrook Fire Department should be directed to these entities.

The Ohio Public Records Act does not require the City of Bellbrook to create new information, compile data, do legal research, provide records in a format other than the existing format of the records, or answer questions. The time it takes to respond to a public records request will depend on the complexity of the request, the volume of responsive documents, and other factors. The City will respond to a public records request with either the requested public records or some type of other communication promptly or as soon as possible.

There is also a large amount of information and public records available on our website at www.cityofbellbrook.org and readily available to the public without a public records request. Additionally, information and public records related to public meetings of the City of Bellbrook City Council can be located  by visiting http://www.cityofbellbrook.org/page/council_documents. Documents related to City boards can be found by visiting http://www.cityofbellbrook.org/page/council_boards_commissions.

Record Request Form


    Local governments create records that must be safeguarded and made accessible to the
    public. Ohio’s Public Records Act (1 Ohio Revised Code § 149) includes specific requirements
    to make government records more accessible.  

    RECORD RETENTION AND DESTRUCTION POLICY

    1. Purpose: The purpose of this Policy is to ensure that necessary records and documents of are adequately protected and maintained and to ensure that records that are no longer needed by City or are of no value are discarded at the proper time.  This Policy is also for the purpose of aiding employees of the City of Bellbrook in understanding their obligations in retaining electronic documents - including e-mail, Web files, text files, sound and movie files, PDF documents, and all Microsoft Office or other formatted files.

    2. Policy:  This Policy represents the City of Bellbrook’s policy regarding the retention and disposal of records and the retention and disposal of electronic documents.

    3. The Record Retention Schedule that is approved as the initial maintenance, retention and disposal schedule for physical records of City of Bellbrook and the retention and disposal of electronic documents.  Modifications to the Record Retention Schedule are made from time to time to ensure that it is in compliance with local, state and federal laws and includes the appropriate document and record categories.

    4. This Policy applies to all physical records generated in the course of the City of Bellbrook’s operation, including both original documents and reproductions.

     

     DATE RECEIVED REQUESTOR INFORMATION DATE SENT TIME REQUIRED
    1/7/20 Bricker Municipal Attorney Contract 1/7/20

    .25

     

    1/23/20 Employment Verification Services Employment verification 1/23/20 .25
    1/27/20 Cyphers Special Event Permit April 24-26 2020 1/27/20 .25
    1/27/20 Cyphers Special Event Permit Aug 22 2020 1/27/20 .25
    1/27/20 Cyphers Special Event Permit Sept 19 2019 1/27/20 .25
    1/27/20 Cyphers Special Event Permit Feb 1 2020 1/27/20 .25
    1/28/20 Buccalo Emails Timmons to Department Heads 1/28/20 .25
    1/28/20 McGill 1974 Comprehensive Plan 1/31/20

    1

    1/30/20 Cyphers Special Event Permit Feb 1 2020 1/30/20 .25
    1/30/20 Cyphers Highview Terrace Plans 3/5/20 6.5
    1/30/20 Cyphers Highview Terrace Soil Erosion Permits 3/5/20 2

A request for public records can be made through the Clerk of Council, Pamela Timmons, via email at p.timmons@cityofbellbrook.org or in writing to Clerk of Council, City of Bellbrook, 15 East Franklin Street, Bellbrook, Ohio 45305.

Questions or comments?  Not sure who to contact?  Submit your question or comment here.

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